GUIDE TO AUTHORS

 

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PUBLICATION

All papers presented at this conference will be published in full in digital editions titled “Proceedings of the Twenty Third Conference”. All papers, invited and contributed, will be peer reviewed. Authors (or their institutions) will retain copyright of their individual papers but the publishing rights for all printed and digital versions will be held by AAABG. Agreement with this is a requirement for acceptance for publication and presentation at the conference.

The abbreviated citing reference will be “Proc. Assoc. Advmt. Anim. Breed. Genet. 23:” followed by the page numbers or “(in press)”.

PAGE and PRINT SETUP

Paper: A4
Margin (top & bottom): 4.85 cm each
Margin (left & right): 3.50 cm each
Gutter: 0
Header & Footer: 3.85 cm each

DO NOT enter anything in either the header or footer, these will be used by the editor for page headers and running page numbers after the paper has been accepted for publication and assigned to a session. If you want to include footnotes place them within the text area.

Font face: Times New Roman
Font style: Regular- unless specified otherwise
Font size: 10 point- unless specified otherwise

Instructions for users of Microsoft Word: See the Appendix at the end of this document for assistance with applying these settings in Microsoft Word.

EXAMPLE

Download an editable Word document here.

Download an example full paper here.

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TYPING

1.     Type names of species, "et al." and "ad lib." in italics (i.e. Latin names/abbreviations) e.g.
... intake of Bos indicus cattle is influenced ...

2.     Contributed papers are to be no longer than 4 pages regardless of the method of presentation at the conference. Please do not depart from the specifications in these instructions to make a longer paper fit into 4 pages - text must be reduced.

3.     Papers from invited speakers can be up to 8 pages long.

4.     Numbers: In the text, type all numbers as numerals except at the start of a sentence. In headings, spell out the numbers from 1 to 9.

LAYOUT

1.     The title should be in upper case, bold type and centred at the top of the first page.

2.     Authors’ names should be preceded by one blank line below the title, centred and in lower case and bold type. Superscript numbers to indicate affiliation and address. e.g.
       J.E. Pryce1, J.H.J. van der Werf2, M. Haile-Mariam1, B. Malcolm3 and M.E. Goddard1,3

3.     Authors' affiliations and addresses in lower case, with 1,2,3superscript notation for authors at different locations. Separated by one blank line from the Authors’ names. e.g.
       1Department of Primary Industries, AgriBio, Bundoora, VIC, 3083 Australia

4.     A short summary should be included, complete in itself and understandable without reference to the paper.

5.     No keywords are to be listed.

6.     The main headings of the paper should be:

SUMMARY
INTRODUCTION
MATERIALS AND METHODS
RESULTS AND DISCUSSION
CONCLUSIONS
ACKNOWLEDGEMENTS (if applicable)
REFERENCES

HEADINGS

1.     Main headings should be left-justified and separated from previous text by one blank line.

2.     Main headings should be in upper case, bold type and without punctuation.

3.     Secondary headings should be lower case, bold type, and should end with a full stop. Text should follow on the same line, e.g.
Breed effects. The positive direct effect implies that using Brahman ...

4.     Lesser headings should be in italics, lower case and should end with a full stop. Text should follow on the same line, e.g.
Calf performance. The Performance of crossbred calves was ...

PARAGRAPHS

1.     Line spacing: single – no additional spacing above or below

2.     Justification: full (right and left) - “justified”

3.     No blank lines between paragraphs within a section.

4.     The first line of each paragraph within a section is to be indented by a 0.5cm tab space.

TABLES

1.     Tables should be single-spaced and in the correct position in the text. Leave one blank line between the heading and the table.

2.     Each table should be numbered with the Arabic numeral in the form “Table 2” commencing at the left margin. This number should be followed on the same line by a title which is comprehensible without reference to the text. The title should be above the table, in lower case and bold type, with no full stop at the end e.g. Table 3. Repeatabilities and variances for CH4 emission adjusted for LWT at different ages

3.     Each column or row heading should have only the first letter of the first word in capitals. The units should be shown in the headings in parentheses and not in the body of the table. Tables should have horizontal rulings on the top, bottom and under column headings, as illustrated in the example. There should be no vertical ruling between columns.

4.     Font size within the table cells is 9 points.

5.     When tables are referred to in the text, they should be typed in full, e.g. “(Table 1)”.

FIGURES

1.     Lettering on figures should be in lower case using a sans-serif font, e.g. Arial, Helvetica. Figures may be submitted in colour because the proceedings will be available as digital & online versions (clear contrast when converted to grey scale is preferable).

2.     Legends and symbols should be defined in the figure or in the title. Text in the figure should be kept to a minimum for clarity. Axes should be labelled, with units in parentheses e.g. ADG (g/day).

3.     A title is to be placed under each figure. The titles should be in lower case (Times New Roman font), bold, and end with no full stop at the end e.g. Figure 1. Distribution of number of records per year

4.     Figures are to be placed in appropriate positions in the text.

5.     When figures are referred to in the text, they should be typed in full, e.g.”(Figure 1)”

REFERENCES

In the body of the text. References should be restricted to author’s names, followed by year of publication. They should conform to the following:

1.     Where a paper is by three or more authors, the name of the first author should be followed by et al. (Smith et al. 1976).

2.     No comma is used between author's name and year.

3.     Earliest work is cited first.

4.     Letters following the year are used to differentiate between two or more papers with the same authors in the same year.

5.     A semi-colon separates references to different authors (e.g. Smith 1948a, 1948b; Smith and Jones 1969).

At the end of the paper. A complete list of references cited in the text must be arranged alphabetically at the end of the paper and be preceded by the major heading, REFERENCES. In the list, authors’ names, year of publication, name of journal abbreviated, volume number, and first page number, should be in lower case and given in that order. For references longer than 1 line, use a hanging indent of 0.5cm for the subsequent lines. Abbreviated journal names should be in italics and volume number should be in bold print. Do not include titles of papers. e.g.

For a journal paper (Author/s (year) journal name volume first page number):

Erbe M., Hayes B.J., Matukumalli L.K., Goswami S., Bowman P.J., Reich C.M., Mason B.A., and Goddard M.E. (2012) J. Dairy Sci. 95:.4114.

For a conference paper (Author/s (year) conference name volume first page number/paper number):
Pryce J.E., van der Werf J.H.J., Haile-Mariam M., Malcolm B. and Goddard M.E. (2009) Proc. Assoc. Advmt. Anim. Breed. Genet.18: 143.

For a book: (Author/s year 'book-title' edition publisher)
Snedecor G.W. (1956) 'Statistical Methods' 5th ed. Iowa State University Press, Ames.

For an article in a book: (Author/s year in 'book-title' page-numbers editor publisher)
Purvis I.W., Atkins K.D. and Piper L.R. (1987) In 'Merino improvement programs in Australia', pp. 229-242, editor B.J. McGuirk, Australian Wool Corporation, Melbourne.

For a thesis:
Smith R.A. (1970) PhD Thesis, University of Melbourne.

NOTE:
After uploading papers, please check that the formatting of Tables & Figures has not been corrupted in the uploaded version. If you experience problems with this, it may be necessary to insert the Figure / Table as in image.

APPENDIX

Instructions For Page Settings and Hyperlink Removal – Microsoft Word

Choose: Page Layout | Page Setup | Margins Top: 4.85 cm| Bottom: 4.85 cm
Left: 3.5 cm| Right: 3.5 cm
Gutter: 0 cm| Gutter position: left
Orientation: Portrait
Multiple pages: Normal
Apply to: Whole document

Choose: Page Layout | Page Setup | Paper
Paper size: A4, 210x297 mm
Apply to: Whole document

Choose: Page Layout | Page Setup | Layout
Section start: Continuous
Headers and Footers: Different odd and even
Header: 3.85 cm
Footer: 3.85 cm
Page: Vertical alignment: top
Apply to: Whole document
Click OK

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Choose: Page Layout | Paragraph | Indents and Spacing 
General
Alignment
: Justified Outline level: Body text
Indentation
Left
: 0 cm
Right: 0 cm

Special: First line
By: 0.5 cm
Spacing
Before: 0 pt
After: 0 pt
Line spacing: Single

Note – Reference list format:

General
Alignment: Left
Outline level: Body text
Indentation
Left: 0 cm
Right: 0 cm
Special: Hanging
By: 0.5 cm
Spacing
Before: 0 pt
After: 0 pt
Line spacing: Single

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Choose: Page Layout | Paragraph | Line and Page Breaks
Clear all boxes
Click OK

Remove hyperlinks from email and Internet addresses:

Use one of these:

1.     Right click the address and click “Remove Hyperlink”

2.     Highlight the hyperlink then choose “Insert” in top menu bar. Click “Hyperlink” then click the “Remove hyperlink” button in bottom right hand corner.